Stores Management & Stock Control

Main topics of study:

The Supply Function:

  • Stores
  • Responsibilities
  • Organisation
  • Position of Stores Within the Purchasing & Supply Organisation
  • Relationships with Other Departments
  • Materials Management
  • Logistics
  • The Supply Chain Concept
  • The British Standard Guide to Stock Control

Identification of Materials:

  • Coding of Materials
  • Advantages of a Coding System
  • Code Symbols
  • Interpretation of Codes
  • Methods of Coding
  • Self-Validating Codes
  • Organising a Materials Vocabulary
  • Specification
  • Bar Coding
  • Variety Reductions
  • Some Widely Used Coding Systems

Receipt & Inspection:

  • Expediting
  • Receipts from Suppliers
  • Transfers from Other Storehouses
  • Returns from Production or Other Departments
  • Scrap Arising
  • Inspection
  • Vendor Quality Rating
  • Marshalling Receipts
  • Receipt of Capital Items Within the Organisation

Issue & Dispatch:

  • Authorisation of Issues
  • Identification of Requirements
  • Timing of Issues
  • Methods of Issuing Stores for Internal Use
  • Dispatch of Goods Outside the Organisation

Records & Systems:

  • Purpose of Stock Records
  • Manual Systems
  • Computerised Systems
  • Electronic Data Interchange
  • Current Developments

Materials & Accounting

  • The Value of Stores in Stock
  • Basis of Material Costing
  • Methods of Pricing Material
  • Arrangement of Stores Accounts
  • Provisions
  • Control of Stock by Value
  • Budgetary Control
  • Annual Audit

Approach to the Provision of Materials:

  • Reasons for Holding Stock
  • Dependent & Independent Demand
  • Approaches Taken in Production Organisations
  • Differing Stock Control Needs of Construction, Service & Retail Organisations
  • The Extent of Stockholdings
  • Ordering Quantities
  • Range
  • Consignment Stocktaking

Stock Control Techniques:

  • Provisioning
  • Approaches to Control
  • Visual Approaches to Control
  • Programming Deliveries
  • Ordering Quantities
  • The Need for Differential Control
  • ABC Analysis Classification of Stock According to Purpose
  • Forecasting Demand
  • The Use of Probability in Inventory Control
  • The Setting of Recorder Levels
  • The Provision of Safety Stock
  • Simulation
  • Physical Security
  • Responsibility for Stock
  • Purpose of Stocktaking
  • Periodic Stocktaking
  • Continuous Stocktaking
  • Stocktaking Procedure
  • Treatment of Discrepancies
  • Obsolescence & Redundancy
  • Stock Checking

Storehouses & Stockyards:

  • New Stores Buildings
  • Large Central Storehouses
  • Storehouses Serving One Factory or Operating Unit
  • Hiring of Storage Accommodation
  • Stockyards
  • Construction of Stockyards
  • Stockyard Facilities
  • Buildings & Enclosures Within the Stockyard

Stores Operations:

  • Security
  • Knowledge of Materials
  • Prevention of Deterioration
  • Storehouse Location Systems
  • Flow
  • Departmental Stores
  • Work-In-Progress Stores
  • Special Storage Facilities
  • Centralisation of Storage Central Stores
  • The Assessment of Stores Efficiency
  • The Measurement of Stores Efficiency
  • Redundant Stock

Health & Safety:

  • European Directives on Health & Safety at Work
  • Manual Lifting
  • The Control of Substances Hazardous to Health Regulations
  • Mechanical Lifting
  • Fire Precautions

Storage Equipment:

  • Adjustable Steel Shelving
  • Bins
  • Pallets
  • Racks
  • Measuring Equipment
  • Ladders & Steps
  • Cleaning Equipment
  • General Tools
  • Live Storage
  • Automation of Warehouse Work

Materials Handling:

  • Benefits of Proper Materials Handling
  • Manual Handling
  • Mechanical Handling
  • Assessment of Handling Problems for Mechanisation
  • Hand-Operated Equipment
  • Power-Driven Equipment
  • The Relationship of Materials Handling to Transport

Procedures Manuals:

  • The Need for Procedure Manuals
  • Procedures
  • Advantages & Disadvantages of a Manual
  • Preparation of the Manual
  • Contents of the Manual
  • Publication & Distribution
  • Implementation of the Manual
  • Work Study